Terms & Conditions

Welcome to ZenVida Yoga & Fitness Studio LLC (“ZenVida” or “Studio”). The following terms and conditions govern the booking of classes, workshops, special events, and personal training sessions (collectively, “Classes”) at ZenVida.

Booking Classes

  • Membership Classes: Members of ZenVida with an active membership can book any regularly scheduled classes included in their membership offering at no additional cost.
  • Additional Classes and Events: For classes such as additional yoga sessions, personal training, workshops, and events that are not part of the regular schedule, payment must be made at the time of booking. These bookings can be made through our website or in person at the Studio.
  • Full Payment for Certain Events: Some classes or events may require full payment at the time of booking. This requirement will be clearly indicated during the booking process.

Payment for Drop-In Classes

Payments for drop-in classes, workshops, special events, courses, and promotions can be made via the Studio’s website using a credit card or debit card. Alternatively, payments can also be made in person at the Studio.

Late Cancellation and No-Show Policy

Some classes and personal training sessions have a late cancellation or no-show fee. Members and non-members are encouraged to review the cancellation policy for each class carefully before booking.

Changes to Schedule or Instructors

ZenVida reserves the right to make changes to the class schedule or assigned instructors without prior notice. Members and non-members will be notified of these changes as soon as practicable.

Member Responsibility

Members and non-members are responsible for ensuring that their contact and payment information is up to date to avoid any disruptions in booking and attending classes.

Safety and Conduct

All participants are expected to follow Studio safety guidelines and respect the instructions of the instructors. ZenVida reserves the right to refuse service to anyone who does not adhere to Studio policies.

By booking a class at ZenVida Yoga & Fitness Studio, members and non-members agree to these terms and conditions. ZenVida is committed to providing a welcoming, safe, and professional environment for all its participants.

These terms and conditions are subject to change at the discretion of ZenVida Yoga & Fitness Studio LLC. Please refer to our website or contact the Studio for the most up-to-date information.

ADDITIONAL TERMS AND CONDITIONS FOR CLASS PASSES AND CANCELLATIONS

ZenVida Yoga & Fitness Studio LLC

Class Passes

  • Purchase and Expiration: Class passes can be purchased online or in person at ZenVida Yoga & Fitness Studio LLC. Each class pass has a specific expiration date, which will be clearly communicated at the time of purchase. Please review these details carefully.
  • No Suspension or Extension: Class passes cannot be suspended or extended beyond their stated expiration dates.
  • Transferability: If you are unable to use your class pass before its expiration, you may transfer it to another person. However, the original expiration dates will remain unchanged for the new owner.

Cancellations, Late Cancellation, and No-Show Fees

  • Cancellation Policy: For one-on-one personal training sessions, specialty classes, events, and workshops, ZenVida enforces a late cancellation or no-show fee. It’s important to review the specific terms for each class or event before booking.
  • Late Cancellation Fee: A fee may be charged for cancellations that occur later than the specified time frame as per the policy for the particular class or event.
  • No-Show Fee: Failure to attend a booked session without cancellation may result in a no-show fee, as per the specific terms of the class or event.

Studio Cancellation

  • Notification of Cancellation: In the rare event that ZenVida needs to cancel a class, event, or personal training session, we will notify you via email, text message, or telephone.
  • Options for Booked Participants: If ZenVida cancels a class or event, participants will be offered the option of receiving a credit to their membership account or transferring the value of their payment to an alternative class, event, or session at a different date and time.

By purchasing a class pass or booking any class, event, or session at ZenVida Yoga & Fitness Studio, members and non-members agree to these additional terms and conditions. ZenVida is dedicated to ensuring a flexible yet fair booking and cancellation policy for the benefit of all participants.

These terms and conditions are subject to change at the discretion of ZenVida Yoga & Fitness Studio LLC. Please refer to our website or contact the Studio for the most up-to-date information.

Change of Prices

  • ZenVida reserves the right to review and change the prices of memberships, classes, services, and special events at our sole discretion.
  • Monthly membership fees will remain constant throughout your contracted period.
  • For lapsed memberships, the fee will increase to the current rate upon reactivation.
  • Upon renewal, membership fees will be adjusted to the updated rate.

Payment

  • Acceptable payment methods include cash, credit card, or debit card. Checks are not accepted.
  • For unlimited monthly auto-pay memberships, the first month must be prepaid. Subsequent payments are due monthly on the same date, which may vary based on the sign-up date.

Membership Contract Period

  • One-year memberships require a commitment of twelve months. Prepaid memberships expire after this period.
  • Monthly auto-pay memberships automatically renew at the new rate. To avoid renewal, a written notice must be provided 30 days prior to the renewal date.
  • ZenVida is not responsible for any fees incurred by members for insufficient funds or over-the-limit fees. A $45 fee applies to all insufficient funds transactions.

Non-Payment of Fees

  • Overdue accounts may result in denial of studio access until payment is made.
  • Default on payments may lead to reporting to credit agencies and engagement of collection services.

Discounted Rates

Discounted class and membership rates are available for full-time students, seniors 65+ years of age, military personnel, first responders, and medical professionals. A valid photo ID and proof of status are required for access to discounted rates.

Welfare of Clients and Studio Personnel

  • ZenVida is committed to the safety and welfare of clients, staff, and instructors. Unreasonable, threatening, obscene, harassing, indecent, or illegal behavior will not be tolerated.
  • ZenVida reserves the right to terminate memberships or class passes for unacceptable behavior.
  • Clients must adhere to the Studio’s policies and respect equipment. Failure to comply may result in expulsion from the studio.

General Provisions

Not all rules and policies are listed in these terms. Refer to our Code of Conduct, Studio Ethics, Equal Rights Policy, and Anti-Harassment Policy for comprehensive guidelines.

By engaging with ZenVida Yoga & Fitness Studio, members and participants agree to these terms and conditions, ensuring a safe, respectful, and positive environment for all involved.

Yoga Teacher Training (YTT) and Retail Purchase Terms and Conditions

ZenVida Yoga & Fitness Studio LLC

Yoga Teacher Training Fees

  • Non-Refundable Fees: All registration fees, deposits, session fees, or prepaid training fees for Yoga Teacher Training are non-refundable and non-transferable under any circumstances.

Yoga Teacher Training Requirements for Graduation

  • Completion of Hours: To graduate, students must complete all required in-person hours and non-contact hours as specified in the training program.
  • Homework and Practice Classes: All homework assignments must be submitted and practice classes instructed as per the curriculum requirements.
  • Payment of Fees: All training fees must be fully paid prior to graduation from the YTT program.

Yoga Teacher Training Early Dismissal

  • Attendance and Punctuality: Students who are frequently late or absent without prior communication and arrangements risk dismissal from the training program.
  • Impact of Dismissal: Dismissal will be enforced to maintain the quality and focus of the group. No refunds will be issued in cases of dismissal.

Retail Purchases

  • Exchange Policy: Retail items purchased at the studio can be exchanged within 15 days of purchase, provided they are unused, unopened, in original packaging, and with original retail tags.
  • Final Sale Items: Items purchased on sale are considered “final sale” and are not eligible for exchange.

By participating in the Yoga Teacher Training program or making retail purchases at ZenVida Yoga & Fitness Studio, individuals agree to these terms and conditions. These policies are designed to ensure a fair and effective learning environment for all YTT students and a satisfactory retail experience for customers.

These terms and conditions are subject to change at the discretion of ZenVida Yoga & Fitness Studio LLC. Please refer to our website or contact the Studio for the most up-to-date information.

Force Majeure, Waiver, and Severability Clauses

ZenVida Yoga & Fitness Studio LLC

Force Majeure

  • Non-Liability for Unforeseen Events: ZenVida Yoga & Fitness Studio LLC shall not be liable for any delay or failure in performance of its obligations under these terms and conditions due to events beyond its reasonable control. This includes, but is not limited to, Acts of God/Nature (such as explosion, flood, storm, fire), war or threat of war, riot, sabotage, insurrection, civil disturbance, governmental regulations, strikes, lockouts, industrial action, I.T. issues, viruses, difficulties in obtaining materials, labor, fuel, parts, machinery, power failures, or breakdown in machinery.
  • Continuation of Terms: During such Force Majeure events, the affected obligations under these terms and conditions will be suspended and resume as soon as feasible after the event has ceased.

Waiver

  • Non-Waiver of Rights: Any delay or failure by ZenVida Yoga & Fitness Studio LLC to exercise any rights, powers, or remedies under these terms and conditions shall not constitute a waiver of those rights, powers, or remedies.
  • Single or Partial Exercise: The single or partial exercise of any right, power, or remedy does not preclude the exercise of any other rights, powers, or remedies.
  • Written Waivers: To be effective, any waiver must be made in writing.

Severability

  • Validity of Terms: If any part of these terms and conditions is found to be invalid, unlawful, or unenforceable by a court of competent jurisdiction or other competent authority, that part will be severed from these terms.
  • Remaining Terms: The remainder of the terms and conditions will continue to be valid and enforceable to the fullest extent permitted by law.

By engaging with ZenVida Yoga & Fitness Studio, individuals acknowledge and agree to these terms as part of the overall Terms and Conditions governing their relationship with the Studio.

Entire Agreement, Governing Law, Changes, Videography Notice, Data Protection, and Policy Acceptance

ZenVida Yoga & Fitness Studio LLC

Entire Agreement

  • Exclusive Terms: These terms constitute the entire agreement between ZenVida Yoga & Fitness Studio LLC and the participants, superseding any prior agreements, understandings, or communications, whether oral or written.

Governing Law and Jurisdiction

  • Florida Law: These terms and conditions shall be governed by and construed in accordance with the laws of Florida. The parties agree to submit to the exclusive jurisdiction of the courts of Florida for any disputes.

Changes

  • Modification Rights: ZenVida Yoga & Fitness Studio LLC reserves the right to modify, add, or remove rules and conditions of participation in classes, memberships, or services at any time.

Videography Notice

  • Security Surveillance: The premises are monitored by a video surveillance system for security purposes.
  • Class Videography: Videography may be used in classes for instructional purposes, capturing full visibility of the instructor and partial visibility of participants.

Data Protection Notice

  • Use of Personal Information: Your personal details and information will be used to provide services, maintain membership records, process applications and payments, verify identity, and conduct market research.
  • Retention and Sharing: Information may be retained for a reasonable period for these purposes and shared with service providers and third parties as necessary for legal, regulatory, fraud prevention, medical emergencies, or other legitimate purposes.
  • Updates and Inquiries: Please inform us of any changes to your personal details. For any questions or preferences about information usage, contact hello@zenvida.online.
  • Consent: By providing your information, you consent to its use, including sensitive data related to health and fitness, as outlined above.

Policy Acceptance

  • Agreement to Terms: By using ZenVida Yoga & Fitness Studio LLC’s services, attending classes, trainings, workshops, or purchasing retail products, you agree to these Terms and Conditions.

Contacting Us

By engaging with ZenVida Yoga & Fitness Studio, individuals acknowledge and accept these terms and conditions as the guiding framework for their participation in Studio activities and services.

These terms and conditions are subject to change at the discretion of ZenVida Yoga & Fitness Studio LLC. Please refer to our website or contact the Studio for the most up-to-date information.

ZenVida Yoga & Fitness Studio LLC

Updated July 2024

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